PURPOSE OF ROLE: To learn how to process the weekly and monthly payroll and all associated duties

KEY ACCOUNTABILITIES

• Collate input and maintain all relevant information relating to the payroll on a weekly basis (Starters, leavers, holidays, sickness etc)
• Produce clocking and attendance reports liaising with department managers
• for any queries
• Process the payroll ensuring all deadlines and cut offs are met
• Provide first line support for any queries from employees/managers.
• Support Payroll supervisor with payroll process
  • Checking/recording Health insurance details
  • Check PAYE
  • New starters / leavers and P45
  • Produce Overtime reports
  • Other adhoc duties as required

PERFORMANCE MEASURES

Accurate entry of weekly timesheets Processing to required cut off times Checking information against HMRC where necessary Complying with company and statutory regulations

SCALE: PEOPLE

Reports to: Payroll Supervisor
Reports:
Number Matrix Reports:

PLANNING HORIZON

• Monthly period for salaried payroll
• Weekly payroll cover

SCALE: FINANCIAL

Directly responsible for: N/A
Indirectly responsible for, or has significant impact on: N/A

COMPLEXITY (i.e. what makes the role complicated)

• Worked hours information from a number of sources
• Accuracy required for the entry of the hours worked/overtime, allowances, deductions as these affect the amount people are paid
• Wages / Salaries / Expenses are a direct cash outflow
• Strict guidelines around minimum hourly paid, NI, tax and pensions

KEY RELATIONSHIPS (other than with manager or reports)

FREEDOM TO MAKE DECISIONS

• Collate the number of hours to be paid in accordance with a persons contracted hours, queries with departmental managers
• Holiday and Sickness to be taken from HR system unless indicated from HR.
• Starters /Leavers and amendments to pay rate to be directed through HR team and relevant paperwork
• Changes to Name, address, bank details and department to be notified by HR

LEADERSHIP CAPABILITIES; LEADING OTHERS

Consumer Led and Customer Focused

Proactive Thinking

Working with others

• Payroll supervisor
• HR department
• Department managers

Managing Self

• Able to work on own during holidays and illness

Focus on Results

• Processing full payroll end to end

KEY EXPERIENCE, KNOWLEDGE AND SKILLS

• 1-2yr Payroll experience
• Used to manual processing
• Intermediate knowledge of excel
• Ability to process full payroll from timesheet entry to pension / RTI

DESIRABLE EXPERIENCE, KNOWLEDGE AND SKILLS

• Full process of a weekly payroll
• PBS experience
• Payroll qualification

WOULD SUIT SOMEONE WHO ….

• Ability to work on own initiative
• Worked in a small team
• Attention to detail
• Good communication with a variety of management levels
• Someone who is not afraid to ask if they are uncertain
• Proactive with looking at efficiency improvement
• Ability to work under time pressure

POTENTIAL DE-RAILERS (WILL NOT SUCCEED IF………)

• Having no payroll experience
• To commit to finishing the payroll even if going over time